Flight Operations Assistant

About the Role:

We’re looking for a reliable and organized Flight Operations Assistant to support our Lead Dispatcher, Schedule Coordinator, and Sales Manager — currently one very capable person managing it all! This role is designed to bring her the backup she needs and ensure smoother day-to-day operations. You’ll be assisting with flight coordination, client communications, trip planning, and general administrative tasks. This is a hands-on position that touches many areas of our aviation business and offers room to grow for the right person.

Key Responsibilities:

• Assist with scheduling flights and updating internal systems

• Support communication between flight crew, clients, and maintenance

• Help prepare flight documents and trip itineraries • Respond to client inquiries and help with quoting

• Track aircraft availability and crew duty times • Assist in organizing sales leads and follow-ups

• General admin support: invoicing, data entry, document management

What We’re Looking For:

• A detail-oriented team player with excellent communication skills

• Responsive and comfortable in a fast-paced environment

Able to multitask and prioritize under pressure

• Proficient with email, and basic scheduling tools (Aviation software knowledge a plus)

• Interest or experience in aviation, logistics, or travel is an asset

• Previous dispatch, charter, or customer service experience is a bonus, but not required

Why Join Us?

• Be part of a growing aviation company

• Learn the ins and outs of flight operations from the ground up

• Supportive, close-knit team

• Opportunities to grow into dispatch, ops coordination, or sales roles

To Apply:

Send your résumé and a short note about why you’re interested in this role to [email protected]